About Ochsner
Ochsner Health is a system that delivers health to the people of Louisiana, Mississippi and the Gulf South with a mission to Serve, Heal, Lead, Educate and Innovate.
Clinical Education
Ochsner Health Clinical Education provides hands-on opportunities for research and application of clinical skills for more than 5,000 students annually by partnering with leading accredited education providers, facilitating growth of a diverse and inclusive healthcare workforce that keeps patients first. A wide variety of placements are facilitated throughout the Gulf Coast and Southeastern United States in PN, RN, Graduate Nursing, Physician Assistant, and more than 40 different Allied Health professional programs.
Request Submission Deadlines
| Submit Requests | Placement Notifications Begin | Compliance Due | |
|---|---|---|---|
| Fall | June 15 | July 1 | July 15 |
| Spring | Nov 15 | Dec 1 | Dec 15 |
| Summer | Mar 15 | May 1 | May 15 |
| Associate Certificates | 6 – 8 weeks before rotation | 4 weeks before rotation | 2 – 4 weeks before rotation |
Rotation Request Process Overview
Do not reach out to providers, clinicians, and staff members at facilities. Direct all requests to your school coordinator, including sites, supervisors, and preceptors of interest. These will be relayed to Clinical Education on your behalf. Rotation requests will not be accepted nor processed via email.
Ochsner Health Clinical Education is proud to offer use of InPlace Network free of charge to education providers. All clinical education experiences, rotation requests, and onboarding steps must be submitted through this platform by a school representative. Students are not granted access to InPlace Network.
For new or adjusted access requirements, please contact clinicaleducation@ochsner.org for assistance.
InPlace Log in- InPlace Network User Guide
- Health and Safety Compliance Guide
- InPlace Network Tipsheet
- Inplace Network Education Provider Support and FAQs
- Unit Resource Guide for Undergraduate Nursing
Additional resources, including preliminary training videos and individualized training opportunities, are available. Please contact clinicaleducation@ochsner.org to request access to these videos, request additional assistance with training or account registration, or to communicate any questions, concerns, or suggestions.
Complete Compliance as submitted within InPlace Network by School is mandatory in order to begin attendance of clinical education experiences. Students with incomplete, missing, or otherwise incorrect compliance will not be permitted to attend rotation until resolved and approved by Clinical Education.
| Step | What | Who | How | When |
|---|---|---|---|---|
| 1 | Health and Safety Attestation | School Representative | InPlace Network Attestation | 2-4 weeks prior to rotation start |
| 2 | Student Handbook and Confidentiality Training | Student and School Representative |
|
Assigned within 6 weeks of and completed 2 weeks prior to start. Learning modules will expire within 90 days of assignment, including EMR training where applicable. |
| 3 | Clearance for Rotation | Clinical Education | Compliance items reviewed and confirmed within InPlace Network | Within 2 weeks prior to rotation start |
The Student Handbook is updated on an annual and rolling basis. It is expected for all attending students and instructors to be aware of and abide by the numerous policies, procedures, and resources contained within.
All clinical education experience and rotation requests must be submitted via InPlace Network by a representative from an education institution. The institution must have an active academic affiliation agreement with Ochsner Health in order to request rotation. Child Life specialist candidates must contact clinicaleducation@ochsner.org for program specific affiliation and onboarding.
Nursing programs must be approved for clinical rotation by the Louisiana State Board of Nursing. Graduate nursing students must have an active RN license for the state in which the clinical experience will take place or a compact license.
All rotation requests must be approved by Clinical Education prior to reporting to any facility. As your anticipated rotation date approaches, monitor your inbox for emails regarding clearance confirmation, outstanding compliance needs, and other crucial communications. Following completion of your rotation, you will receive an invitation to complete a brief survey regarding your experience.
All instructors, new and returning, must register via the registration form before the start of each academic semester. Completion of this step adds instructors to the queue for Epic access for the semester. Late registration may result in delays in access and clearance. New nursing instructors must attend a New Instructor Orientation to attain clearance and Epic access.
New nursing instructors will be asked to attend a New Instructor Orientation. Information about upcoming orientations will be sent after a new instructor registers using the registration link.
Some programs of study and accompanying instructors will be granted access to the Epic electronic medical record during the onboarding process. Once placement has been confirmed by Clinical Education, please monitor your email inbox for log in and training instructions. Do allow 2-3 business days following completion of Workday Learn Epic training modules for access to be updated. If authorized to do so, ensure you can successfully log in to Epic prior to first day of report.
Problems regarding Epic access should be directed to the IS Service Desk, reachable 24 hours a day by phone at 504-842-3610. For most efficient and effective assistance, please
- Communicate identity as that of a student
- Set up Security Questions in MyPassword if possible
- Have photo ID available
- Ensure video call capable device is available
- Register for CLEAR
Nursing instructors must register for access prior to the start of each semester. Orientation is required for new instructors.
All other inquiries may be directed to clinicaleducation@ochsner.org.
Free parking is available for students in designated lots as outlined in the Student and Instructor Handbook. Contact rotation coordinators or unit leads for parking instructions for all sites not listed and for lots requiring badge access. Students are expected to prepare for and to comply with all policies and procedures regarding parking and to remain abreast of any changes while in rotation.
- Parking in areas specifically designated for patients or physicians or directly in front of hospitals or Emergency Departments may result in removal from clinical rotation as well as action by facility Security, including but not limited to ticketing and towing. Residential parking is subject to the laws and regulations of the applicable city. As Compassion is a value to which we at Ochsner Health strive to maintain, please employ respect for those residing in areas surrounding any facility reliant upon street parking.
- Notify your instructor and/or Clinical Education of any accessibility accommodations required.
- Parking Areas are monitored and controlled by facility Security. Cameras and K-9 units are utilized at some locations. For escort to designated parking areas after dark, contact facility Security prior to departure from rotation.
Clinical Education oversees placement for students completing hands on application of clinical skills toward completion of an enrolled program of study. For Job Shadowing, Observations, and Volunteer opportunities, please visit the Ochsner Health Volunteer Services.